1. Introduction
LUBXNG (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our services or providing your information, you agree to the terms of this policy.
2. Data Controller
LUBXNG Club is the data controller responsible for your personal data.
Contact Details: 07863700708
📧 Email: lubxngclub@gmail.com
📍 Location: Barton-le-Clay, Bedfordshire, UK
3. Information We Collect
We may collect and process the following data:
Personal Information
Full name
Date of birth
Address
Email address
Phone number
Health & Fitness Information
Medical conditions (where disclosed)
Injury history
Fitness level (via PAR-Q forms)
Payment Information
Bank account details (for direct debit)
Payment history
Usage Data
Class attendance
Booking history
Communication preferences
Media
Photos and videos taken during classes or events (with consent)
4. How We Use Your Data
We use your personal data to:
Manage your membership and bookings
Process payments
Ensure your health and safety during training
Communicate important updates (e.g. timetable changes)
Improve our services and member experience
Promote LUBXNG (only where consent has been given)
5. Legal Basis for Processing
We process your data under the following legal bases:
Contractual obligation – to provide membership services
Legal obligation – for health and safety compliance
Legitimate interests – to manage and improve our business
Consent – for marketing and media use
6. Data Sharing
We do not sell your personal data.
We may share your data with:
Payment providers (e.g. direct debit processors)
Booking and membership systems
Professional advisers (e.g. accountants, legal)
All third parties are required to handle your data securely.
7. Data Storage & Security
Your data is stored securely using appropriate technical and organisational measures
Access is limited to authorised personnel only
We take reasonable steps to protect your data from loss, misuse, or unauthorised access
8. Data Retention
We retain your personal data only for as long as necessary:
Active members: for the duration of membership
Former members: up to 6 years for legal and accounting purposes
Health data is retained only as long as necessary for safety.
9. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Correct inaccurate information
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact us via email.
10. Marketing Communications
We may send you updates about classes, offers, and events
You can opt out at any time by:
Clicking “unsubscribe” in emails
Contacting us directly
11. Photography & Media
Photos and videos may be taken during sessions for promotional purposes.
Consent will be requested upon sign-up
You may opt out at any time in writing
12. Children’s Data
For members under 18:
Data is collected with parental/guardian consent
Parents/guardians have full control over their child’s data
13. Cookies & Website Data
If you use our website, we may collect data via cookies to:
Improve user experience
Track website performance
You can control cookie preferences via your browser settings.
14. Changes to This Policy
We may update this Privacy Policy from time to time.
Members will be notified of significant changes where appropriate.
15. Contact Us
If you have any questions about this Privacy Policy or your data:
📧 Email: lubxngclub@gmail.com
📍 LUBXNG Club, Bedfordshire, UK
By joining LUBXNG or using our services, you acknowledge that you have read and understood this Privacy Policy.